2024 Corporate Governance Scorecard

CORPORATE GOVERNANCE SCORECARD REPORT A
Name of GOCC: SOCIAL HOUSING FINANCE CORPORATION
Sector: GOVERNMENT FINANCIAL INSTITUTION
Date submitted: 01 April 2025
Year being assessed: 2024
Date Assessed: 01 April 2025
QUESTION ANSWER/COMPLIANCE SUPPORTING DOCUMENTS
I. STAKEHOLDER RELATIONSHIP
Does the GOCC disclose a policy that: Stipulates the existence and scope of its effort to address customer's welfare? Yes.

1. The Revised Manual on Corporate Governance identifies its primary stakeholders such as the:

 

a.) Community Association; and

b) Local Government Units.

 

It also provides support to other groups such as the agencies from the national government.

 

2. The Revised Manual on Corporate Governance also provides for the Communication Policy and System on Accountability to its Stakeholders.

SHFC Revised Manual of Corporate Governance 2015

Certificate of Compliance with the Revised Manual of Corporate Governance

1.b Does the GOCC disclose a policy that: Elaborates its efforts to interact with the communities in which they operate? Yes.

Communication Policy with stakeholders under the Revised Manual on Corporate Governance is anchored on three (3) key points:

 

a) Transparency;

b) Participatory; and

c) Developmental.

 

SHFC has communication activities such as corporate press release, investor communications, meetings, speaking engagements, public information materials, and media initiatives, utilized for the corporation’s information and other publicity needs.

SHFC Revised Manual of Corporate Governance 2015

Certificate of Compliance with the Revised Manual of Corporate Governance

1.c Does the GOCC disclose a policy that: Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development? Yes.

The Corporate Social Responsibility Statement of SHFC recognizes the detrimental effects of climate change and the dire need to protect and preserve our environment.

 

In line with the State policy to protect and advance the right of the people to a balanced and healthful ecology in accord with the rhythm and harmony of nature, SHFC shall:

 

1. Take into consideration the concept of climate change in various phases of its corporate decisions, policy formulations, development plans and corporate strategies;

 

2. Support sound environmental policies and encourage private groups, local governments, and community-based organizations to prevent and reduce the adverse impacts of climate change; and

 

3. Endeavor to create a positive impact in addressing climate change and cooperate with the global community in the resolution of climate change issues, including disaster risk reduction.

 

These can be found in the CSR Statement as declared in the Revised Manual on Corporate Governance.

 

Furthermore, SHFC requires the Developer /Contractor to secure permits such as the Environmental Compliance Certificate (ECC) to make sure that all projects will have no adverse impact to the environment. (Corporate Circular No.23-062, Amended Implementing Guidelines for CGF, pages 12-13 and 18-19).

SHFC Revised Manual of Corporate Governance 2015

Amended Guidelines for CGF (pages 12-13 and 18-19)

Certificate of Compliance with the Revised Manual of Corporate Governance

SHFC's CSR Statement

2.a Does the GOCC disclose the activities that it has undertaken to implement the abovementioned policies? (Customer health and safety) Yes.

SHFC ensures that it addresses the customers’ health and safety through the following mandate, programs, policies, and projects:

 

1. SFHC is mandated to be the lead government agency to undertake social housing programs that will cater to the formal and informal sectors in the low-income bracket and shall take charge of developing and administering social housing program schemes, particularly the CMP and the AKPF Program (amortization support program and developmental financing program).

 

In view of its mandate, SHFC’s project applications for CMP, in securing the program’s requirements, basically addresses the program beneficiaries’ welfare or quality of life improvement.

 

2. COVID-related announcements and digital payment channels wherein SHFC’s SAs/MBs can conveniently and securely pay online and access SHFC’s services within the comforts of their homes or wherever they are, anytime.

 

3. Construction Manual: Construction Safety & Health (page 53/52) which states that for projects undertaken by contractors, monitoring, implementation, and enforcement of construction safety and health shall be in accordance with the provisions of the Labor Code of the Philippines and its Implementing Rules and Regulations, inclusive of the Occupational Safety and Health Standards, DOLE D.O. No. 13 s. 1998 and its governing employer-employee relationships, contracting, and subcontracting arrangements.

 

4. Corporate Circular 13-022 (2013) and Corporate Circular CMP No. 17-050 (2017).
This circular provides the policy for mandated SHFC program beneficiaries, the informal settler families, in expediting CMP financing assistance in times of evictions, demolition and disasters.

Corporate Circular No. 13-022 (2013)

Corporate Circular CMP No. 17-050 (2017)

Covid-related announcements and digital payment channels

SHFC Construction Manual: Construction Safety & Health (page 52/53)

2.b Does the GOCC disclose the activities that it has undertaken to implement the abovementioned policies? (Interaction with the communities) Yes.

SHFC dedicate time and effort to interact with the communities through the following activities:

 

1. Pamaskong handog ng SHFC sa mga nasalanta ng bagyo sa Cagayan Valley at Bicol held on 21 December 2024;

 

2. Groundbreaking ng 4PH Project para sa 2,000 pamilya sa Laguna, inilunsad ng SHFC noong 27 November 2024;

 

3. SHFC awards land titles and certificates to over 200 Bulacan families on 06 November 2024;

 

4. SHFC awards titles and certificates to the Member-beneficiaries in San Jose del Monte Housing Caravan held last 06 November 2024; and

 

5. Mahigit 300 housing units, ipinagkaloob ng SHFC sa Valenzuela held on 28 November 2024.

Weblink to the SHFC's News and Events

Pamaskong Handog ng SHFC sa mga Nasalanta ng Bagyo sa Cagayan Valley at Bicol held on 21 December 2024;

Groundbreaking ng 4PH Project para sa 2,000 pamilya sa Laguna, inilunsad ng SHFC noon 27 November 2024;

SHFC awards land titles and certificates to over 200 BUlacan families on 06 November 2024;

SHFC Awards Titles and Certificates to the Member-beneficiaries in San Jose del Monte Housing Caravan held last 06 November 2024;

Mahigit 300 housing units, ipinagkaloob ng SHFC sa Valenzuela held on 28 ovemebr 2024.

2.c Does the GOCC disclose the activities that it has undertaken to implement the abovementioned policies? (Environmentally-friendly value chain) Yes.

In recognition of the importance of climate change and disaster risk reduction in creating sustainable communities, SHFC has integrated Climate Change Adaptation, Mitigation, and Disaster Risk Reduction (CCAM-DRR) activities in its program implementation.

 

Furthermore, SHFC requires the Developer/Comtractor to secure permits such as the Environmental Compliance Certificate (ECC) to make sure that all projects will have no adverse impact to the environment. (Corporate Circular No.23-062, Amended Implementing Guidelines for CGF, pages 12-13 and 18-19)

 

The Social Housing Finance Corporationconducted a tree planting activity with a theme “Community Tree Planting for Eco-Friendly CMP Communities” at Barangay Ibabang Iyam, Lucena City, Quezon Province held on 17 August 2024.

Amended Guidelines for CGF (pages 12-13 and 18-19)

Tree Planting Activity held last 17 August 2024

3. Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section? Yes.

SHFC’s Corporate Social Responsibility Statement can be accessed by clicking the Code of Corporate Governance for GOCCs > On Governance Matters > CSR Statement.

 

Furthermore, it is evidenced by the activities conducted by SHFC's Gender and Development.

SHFC's CSR Statement

Post Activity Report_Bulacan HOA & Rizal HOA

Post Activity Report_Ciudad de Strike I HOA

Post Activity Report_Laon HOA's Federation Inc.

4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights. Does the GOCC provide contact details via the company's website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights? Yes.

SHFC’s stakeholders can contact the Corporation, give their comments, suggestions, and file complaints by:

 

1. Checking the Feedback and Complaints page of the Citizen's Charter (pages 106-107) which can be accessed in the SHFC’s official website;

 

2. Sending an email to contact@shfcph.com. A confirmation message shall be sent to concerned party that the email has been received and properly forwarded to the concerned division, department, or branch.

 

3. Sending a message to SHFC’s Facebook Messenger (www.facebook/shfcph) account to express their feedbacks, concerns and questions.

 

4. Contact Us/Inquiry Page in the website.

Shfc's Citizens Charter

Contact Us

5.a Performance-enhancing mechanisms for employee participation should be permitted to develop. Does the GOCC explicitly mention the health, safety and welfare policy for its employees? Yes.

The Health and Safety Policy is currently under review. In the interim, HRDD and Health and Safety Committee have issued health and safety guidelines as deemed necessary.

 

Through its HRD Department, Official Advisories and Memoranda were issued related to health and safety of its employees:

 

1. SHFC Work Arrangement Policy;

 

2. Revised Guidelines on the Compensatory Time-Off;

 

3. Conduct of 2nd Quarter Nationwide Simultaneous Earthquake Drill JUne 24, 2024;

 

4. Approval of NDRMC Letter re Work Suspension on August 28, 2024.

Office Order No. 23-1396 re Work Arrangement Policy

Office Order No. 24-1451 re Revised Guidelines on Compensatory Time-Off

DHSUD Memorandum_Conduct of 2nd Qtr Nationwide Simultaneous Earthquake Drill_June 24, 2024

Approval of NDRRMC Letter re Work Suspension on August 28, 2024

5.b Does the GOCC publish data relating to health, safety and welfare of its employees? Yes.

SHFC through its HRD Department has issued Official Advisories, Memoranda, and Special Orders related to health and safety of its employees.

 

The HRD also conducted training and activities by giving emergency/health kits to its employees:

1. Job Description - Nurse II;

 

2. Work Arrangement Policy;

 

3. Conduct of 2nd Quarter Nationwide Simultaneous Earthquake Drill JUne 24, 2024;

 

4. Approval of NDRMC Letter re Work Suspension on August 28, 2024;

 

5. Revised Guidelines on the Compensatory Time-Off;

 

6. Post Activity Report re Basic Life Support;

 

7. Post Activity Report re CMP Month;

 

8. Emergency Kits and Go Bags Acknowledgement Receipt; and

 

9. Massage Guns Acknowledgement Report.

2024 Medicine Inventory

Job Description - Nurse II

Office Order No. 23-1396 re Work Arrangement Policy

DHSUD Memorandum_Conduct of 2nd Qtr Nationwide Simultaneous Earthquake Drill_June 24, 2024

Approval of NDRRMC Letter re Work Suspension on August 28, 2024

Office Order No. 24-1451 re Revised Guidelines on Compensatory Time-Off

Post Activity Report re Basic Life Support

Post Activity Report re CMP Month

Emergency Kits and Go Bags Acknowledgement Receipt

Massage Guns Acknowledgement Receipt

5.c Does the GOCC have training and development programmes for its employees? Yes.

SHFC has an approved 2024 Training Development Plan (TDP).

2023-2024 Training Development Plan
5.d Does the GOCC publish data on training and development programms for its employees? Yes.

In all trainings / webinars conducted, HRDD has issued Special Orders, Memoranda, and Advisories (posted in official Group Chats), sent emails, and announced via company intranet to fully inform employees/participants of the upcoming learning and development activities and other pertinent details.

2024 List of Trainings and Seminars
6.a Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior? Yes.

The Board of Directors approved the Whistleblowing Policy last 10 December 2020 which provides for the procedures on the handling of complaints. The Board likewise approved the jurisdiction on other administrative cases. Pursuant to the Board approval, the Revised Rules of Procedure on Disciplinary and Administrative and Administrative cases was issued on 24 March 2021. SHFC also issued its Code of Conduct and Ethical Standards on 18 December 2023.

Board Resolution No. 908, S. 2020 - Approval of SHFC's Whistleblowing Policy and Jurisdiction

SHFC's Whistleblowing Policy

SHFC Code of Ethics

SHFC Whistleblowing Policy Page

Revised Rules of Procedure on Disciplinary and Administrative Cases

6.b Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation? Yes.

The procedures are laid down in the Whistleblowing Policy and SHFC Code of Ethics.

 

Under Policy, there is a provision on Protection against Retaliation, which states:

"Protection against retaliation.
Should there be a perceived or actual retaliatory acts directed against the Whistleblower, by reason of the Whistleblowing Complaint/Report he may likewise file a "Complaint on Retaliation"."

Board Resolution No. 908, S. 2020 - Approval of SHFC's Whistleblowing Policy and Jurisdiction

SHFC's Whistleblowing Policy

SHFC Code of Ethics

SHFC Whistleblowing Policy Page

CORPORATE GOVERNANCE SCORECARD REPORT A
Name of GOCC: SOCIAL HOUSING FINANCE CORPORATION
Sector: GOVERNMENT FINANCIAL INSTITUTION
Date submitted: 01 April 2025
Year being assessed: 2024
Date Assessed: 01 April 2025
QUESTION ANSWER/COMPLIANCE SUPPORTING DOCUMENTS
II. DISCLOSURE AND TRANSPARENCY
7.a Does the GOCC's website disclose the following items: Corporate objectives Yes.

SHFC’s mandate is that by 2024, SHFC shall have provided 8,139 low-income families assisted and 14, 304 completed units with Flexible, Affordable, Innovative, and Responsive (FAIR) shelter solutions to their housing needs.

 

Further, the corporate targets and objectives can be found in the letter from GCG regarding the Transmittal of 2024 Performance Scorecard.

Transmittal of 2024 Performance Scorecard

Rationale of the 2024 Performance Scorecard Targets

7.b Does the GOCC's website disclose the following items: Financial performance indicators Yes.

SHFC’s financial performance indicators can be verified in the letter from GCG regarding the Transmittal of 2024 Performance Scorecard.

 

Furthermore, the unaudited 2024 Financial Statements submitted to the Commission on Audit are also included in the SHFC's official website.

Transmittal of 2024 Performance Scorecard

Rationale of the 2024 Performance Scorecard Targets

2024 Unaudited Financial Statement, submitted to COA on 14 February 2025

7.c Does the GOCC's website disclose the following items: Non-financial performance indicators Yes.

1. The Briefer on SHFC’s 2024 Corporate Performance likewise contains the corporation’s non-financial accomplishments like satisfactory ratings on the Harmonized Client Satisfaction Measurement (CSM) for external services; technological shifts and workarounds, increase in corporate competency, quality management system, and turnaround time as prescribed by ARTA.

 

2. SHFC's performance scorecard, likewise, includes the conduct of a Harmonized Client Satisfaction Measurement (CSM) based on Joint Memorandum Circular of ARTA and GCG, wherein SHFC's clients are surveyed through the CSM Questionnaire on SHFC's external services.

Transmittal of 2024 Performance Scorecard

Rationale of the 2024 Performance Scorecard Targets

2024 Unaudited Financial Statement, submitted to COA on 14 February 2025

7.d Does the GOCC's website disclose the following items: Details of whistle-blowing policy Yes.

SHFC has procedures for complaints by employees regarding illegal and unethical behavior, including corruption. The following details can be found in the Whistleblowing Policy:

 

1. Basis and Purpose;
2. Scope;
3. Applicability;
4. Concepts;
5. General Policies;
6. Whistleblowing Cases;
7. Process of complaint investigation and protection against retaliation; and
8. Summary of Jurisdiction

 

In addition, SHFC has also Code of Ethics and Revised Rules of Procedure on Disciplinary and Administrative Cases.

Board Resolution No. 908, S. 2020 - Approval of SHFC's Whistleblowing Policy and Jurisdiction

SHFC Whistleblowing Policy

SHFC Whistleblowing Policy Page

SHFC Code of Ethics

Revised Rules of Procedure on Disciplinary and Administrative Cases

7.e Does the GOCC's website disclose the following items: Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners Yes.

The profiles of the ex-officio, their alternates and appointive directors are provided on the website.

Profiles of Directors
7.f Does the GOCC's website disclose the following items: Training and/or continuing education programme attended by each director/commissioner No.
9. Does the GOCC's website contain a statement confirming the company's full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each such issue? Yes.

SHFC website contains sections on Transparency Seal, Whistleblowing Policy, Freedom of Information, etc. The state of SHFC's Corporate Governance could be inferred from these sections, which are likewise in compliance with the GCG's instructions on corporate governance.

CORPORATE GOVERNANCE SCORECARD REPORT A
Name of GOCC: SOCIAL HOUSING FINANCE CORPORATION
Sector: GOVERNMENT FINANCIAL INSTITUTION
Date submitted: 01 April 2025
Year being assessed: 2024
Date Assessed: 01 April 2025
QUESTION ANSWER/COMPLIANCE SUPPORTING DOCUMENTS
III. BOARD RESPONSIBILITY
11.a Has the Board of Directors reviewed the vision and mission/ strategy in the last financial year? Yes.

The Board discussed the Corporate Performance Scorecard for FY 2024 including Corporate Strategies during the 04-2023 Board Meeting last 26 April 2023.

 

The Management reiterated the Corporate Strategies, Strategy Map, Vision, Mission and Core Values during the 02-2024 Board Meeting last 29 February 2024.

Rationale of the 2024 Performance Scorecard Targets

Minutes of the 04-2023 Board Meeting

Minutes of the 04-2024 Board Meeting

11.b Does the Board of Directors monitor/oversee the implementation of the corporate strategy? Yes.

The Board of Directors assessed the Corporate Performance for FY 2024 and commended the Management for the good performance.

Minutes of the 04-2024 SHFC Board Meeting
13.a Are the details of the code of ethics or conduct disclosed? Yes.

SHFC issued its Code of Conduct and Ethical Standards on 18 December 2023. The Code discussed the details on the following matters:

  1. Norms of Conduct of SHFC Officers and Employees;
  2. Duties of SHFC Officers and Employees;
  3. Prohibited Acts and Transactions;
  4. Disclosure and/or Misuse of Confidential Information;
  5. Solicitation or Acceptance of Gifts;
  6. Statements and Disclosures;
  7. Divestment and Conflict of Interest;
  8. Privacy of Personal Records of SHFC Officers and Employees;
  9. Hiring and Promotion;
  10. Whistleblowing Policy; and
  11. Penalties
SHFC Code of Ethics
13.b Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code? Yes.

Under the Policy, there is a provision on the Coverage of the said Code, which states that:

 

"The SHFC Code of Conduct and Ethical Standards shall apply to each and every officer and employee of SHFC, It shall cover all SHFC officers and employees and includes appointive, regular, permanent, temporary, contractual, and coterminous employees. It shall also cover members of the SHFC Governing Board in their capacity as public officials."

SHFC Code of Ethics
13.c Does the company disclose how it implements and monitors compliance with the code of ethics or conduct? Yes.

The SHFC Code of Conduct and Ethical Standards was cascaded to all SHFC officers and employees through the issuance of Memorandum No. OVPHRAG-2023-055 dated 18 December 2023.

SHFC Code of Ethics
14. Does the Board appoint a Nomination Compensation / Remuneration Committee? Yes.

In CY 2023, the Board merged different Committees for efficiency. One of the committees is the Governance, Policy and Nomination Committee (GPNCom) which includes the Nomination Compensation/ Remuneration Committee provided in the GCG Code of Corporate Governance. This was adopted at the start of CY 2021.

Secretary Certificate on BR No. 1006, Series of 2023, Approval of the Board Committees and Membership for CY 2023

Secretary Certificate BR No. 1038 Series of 2024 Approval of the Board Committees, Membership and Schedule of the Board Meetings for CY 2024

15. Did the Nomination Compensation/Remuneration Committee meet at least twice during the year? Yes.

The GPNCom had five (5) meetings in CY2024.

SHFC's Committee Meetings Attendance
16. If yes, is the report of the Nomination Compensation/ Remuneration Committee publicly disclosed? Yes.

The report of the GPNCom is publicly disclosed.

GPNCom Accomplishment Report for CY2024
17. Does the Board appoint an Audit Committee? Yes.

The SHFC has an Audit Board Committee appointed and approved by the SHFC Governing Board.

Secretary Certificate BR No. 1038 Series of 2024. Approval of the Board Committees, Membership and Schedule of the Board Meetings for CY 2024

SHFC's Board Committe Memberships

18. If yes, is the report of the Audit Committee publicly disclosed? Yes.

The report of the Audit Board Committee is publicly disclosed.

Audit Committee Accomplishment Report for CY2024

SHFC's Board Activities

19. Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)? Yes.

The Chairperson of the Audit Board Committee is from DBM Usec. Leo Angelo M. Larcia who is the alternate of the Secretary of the DBM to the SHFC Governing Board presides the Audit Committee meetings.

 

Undersecretary Catherine L. Fong and Assistant Secretary Glenda Rumohr-Figueroa are also members of the Audit Board Commitee; and are alternates of the Secretary of the Department of Finance.

Profiles of Directors

Board of Directors Page

20. Did the Audit Committee meet at least four times during the year? Yes.

The Audit Board Committee met four times (4) in CY 2024.

Attendance of Directors in the Committee Meetings for CY2024
21. Does the Board appoint a Risk Management Committee? Yes.

The SHFC has an independent Risk Management Committee.

Secretary Certificate BR No. 1038 Series of 2024 Approval of the Board Committees, Membership and Schedule of the Board Meetings for CY 2024

SHFC's Board Committee Memberships

Minutes of the 01-2024 SHFC Board Meeting

22. If yes, is the report on Risk Management Committee publicly disclosed? Yes.

The report of the Risk Management Committee is publicly disclosed.

Risk Management Committee Accomplishment Report for CY 2024

Risk Management Committee Accomplishment Report for CY 2024

23. Does at least one member of the Risk Management Committee have a background in finance and investments? Yes.

The Chairperson of the Risk Management Committee is from DOF. Assistant Secretary Glenda Rumohr-Figueroa who is the alternate of the Secretary of the DOF to the SHFC Governing Board presides the Risk Management Committee meetings.

Profiles of Directors

SHFC's Board of Directors Page

24.a Are the Board of Directors meetings scheduled at the beginning of the year? (end of Q1) Yes.

The Board Meetings are scheduled at the beginning of the year and approved by the Board.

Notice of Committee and Board Meetings

Secretary Certificate BR No. 1038 Series of 2024 Approval of the Board Committees, Membership and Schedule of the Board Meetings for CY 2024

Board Committee Memberships

24.b Does the Board of Directors meet at least monthly? No.

The SHFC Governing Board had nine (9) Board Meetings in CY2024.

List of Board Meeting Attendance in CY2024
24.c Did the Board of Directors meet on at least 75% on their scheduled meetings? Yes.

The proposed number of Board Meetings is twelve (12) at the start of the year. The actual Board Meetings conducted in CY 2024 are nine (9). 75% of the scheduled meeting were conducted on schedule.

List of Board Meeting Attendance in CY2024
24.d Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year? No.

Not all directors attended 90% of the meetings.

 

However, the following Directors have attended at least 90% of the Board Meetings:

  1. Secretary Jose Rizalino L. Acuzar with his alternate Usec. Lyle Filomeo C. Pasco;
  2. Mr. Federico A. Laxa;
  3. Mr. Lyndon B. Catulong, Sr.;
  4. Atty. Emiliano C. Reyes; and
  5. Mr. Ronald R. Barcena
List of Board Meeting Attendance in CY2024
24.e Did the Board of Directors meet separately at least once during the year without the President/CEO present? No.
25.a Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? Yes.

The SHFC Governing Board directed the Management to submit the materials for the Board & Committee meetings as follows:

  1. Committee Meeting: 3 working days in advance.
  2. Board Meeting: 5 working days in advance.
Secretary Certificate BR No. 1038 Series of 2024 Approval of the Board Committees, Membership and Schedule of the Board Meetings for CY 2024
25.b Is the Board Secretary trained in legal, accountancy or company secretarial practices? Yes.

The Board Secretary is a lawyer.

Profile of Atty. Karoline J. Abello - Tordecilla
26.a Does the company have a separate internal audit function? Yes.

SHFC has a separate internal audit function. The SHFC Table of Organization proves the existence of the Internal Audit Department (IAD). It is directly reporting to the Board or the Audit Committee. It is composed of three (3) plantilla positions.

Internal Audit Department Organizational Structure - 2010 Organizational Structure

Organizational Chart as of December 12, 2017, Approved per BR No. 620, s. 2017

Current Staff Complement

26.b Does the appointment and removal of the internal auditor require the recommendation of the Audit Committee? Yes.

The revised By-Laws of the Corporation provides that:
Section 7. Term of Office. – The President/Chief Executive Officer shall have a term of one (1) year and until his successor is duly elected and qualified.

 

The following Officers may be removed from office by the majority vote of the members of the Board:

 

1. Corporate Treasurer;

2. Corporate Secretary;

3. Compliance Officer;

4. Chief Finance Officer; and

5. Head of Internal Audit

 

The endorsement of the removal of internal auditor head will be endorsed by the Audit Committee.

Minutes of the 07-2020 Board Meeting
27.a Does the company disclose the internal control procedures/risk management systems it has in place? Yes.

SHFC discloses the internal control procedures by issuing Office Orders such as the following:

 

1. Office Order No. 23-1386, Series of 2023, Express/Priority Lanes for Senior Citizens, Persons with Disability, Special Needs of Medical Conditions, and Pregnant Women;

 

2. Office Order No. 23-1365, Series of 2023, Guidelines for the Transition and Transfer of the Remedial Accounts Department to the Operations Cluster;

 

3. Office Order No. 23-1333, Series of 2023, Interim Rules and Procedures for Handling Highly Delinquent Accounts;

 

4. Office Order No. 23-1381, Series of 2023, Reconstitution of Inventory Committee for Physical Inventory-Taking of Property, Plant and Equipment for CY 2023

Office Order No. 23-1386, Series of 2023

Office Order No. 23-1365, Series of 2023

Office Order No. 23-1333, Series of 2023

Office Order No. 23-1381, Series of 2023

27.b Does the Annual Report disclose that the board of directors/commissioners has conducted a review of the company's material controls (including operational, financial and compliance controls) and risk management systems? Yes.

"In its Financial Report submitted to the Commission on Audit and in SHFC's 2023 Interim Annual Report, it states therein that:

 

"The Board of Directors is responsible for overseeing the Social Housing Finance Corporation's financial reporting process. The Board of Directors reviews and approves the financial statements, including the schedules attached therein. and submits the same to the stockholders or members.""

27.c Does the company disclose how key risks are managed? No.
27.d The statement on the adequacy of SHFC's internal control is disclosed in SHFC's 2023 Interim Annual Report.
28. Do different persons assume the roles of Chairman and CEO? Yes.

The Chairman of the Board is the Secretary Jose Rizalino L. Acuzar of the DHSUD, while the SHFC President and CEO is Mr. Federico A. Laxa.

Profiles of Directors

SHFC's Board of Directors Page

29.a Does the GOCC have orientation programs for new Directors? Yes.

The Office of the Board Secretary conducts a brief orientation on the programs of SHFC for the new directors

Orientation and Continuing Education
29.b Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programs? Yes.

Trainings and Seminars of the Directors is part of the Office of the Board Secretary Budget

Office of the Board Secretary Procurement Plan for 2024
29.c Did all Appointive Directors attend at least 1 training for the calendar year? No.
30.a Is an annual performance assessment conducted of the Board of Directors? Yes.

The SHFC has it separate assessment that evaluates the performance of its Governing Board. The SHFC Governing Board is scheduled to conduct the assessment of the previous year's performance every first (1st) quarter of the year or on the date decided upon the by the SHFC Governing Board.

Guidelines on the Annual Performance Review of SHFC Board
30.b Does the GOCC disclose the process followed in conducting the Board assessment? Yes.

The process in conducting the Annual Performance Review of the SHFC Board is laid down in the Guidelines.

Guidelines on the Annual Performance Review of SHFC Board

BR Sec. Cert. No. 1049 Series of 2024 Approval of the Guidelines on the Directors Annual Performance Review

30.c Does the GOCC disclose the criteria used in the Board assessment? Yes.

The following are the criteria used during the annual performance review of the SHFC Board:

  1. Leadership;
  2. Knowledge and Personal Development; and
  3. Teamwork and Communication.
Guidelines on the Annual Performance Review of SHFC Board

BR Sec. Cert. No. 1049 Series of 2024 Approval of the Guidelines on the Directors Annual Performance Review

31. Is an annual performance assessment conducted of the Board of Directors Committees? Yes.

The annual performance review of the SHFC Board includes the appraisal and review of Board Committees and is conducted on the same schedule as that of the SHFC Board assessment.

Guidelines on the Annual Performance Review of SHFC Board

BR Sec. Cert. No. 1049 Series of 2024 Approval of the Guidelines on the Directors Annual Performance Review

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