2022 Corporate Governance Scorecard
-
I. Stakeholder Relationships
-
II. Disclosure and Transparency
-
III. Responsibilities of the Board
-
IV. Bonus
CORPORATE GOVERNANCE SCORECARD REPORT A | |
Name of GOCC: | SOCIAL HOUSING FINANCE CORPORATION |
Sector: | GOVERNMENT FINANCIAL INSTITUTION |
Date submitted: | 01 April 2023 |
Year being assessed: | 2022 |
QUESTION | ANSWER/COMPLAINCE | SUPPORTING DOCUMENTS |
---|---|---|
I. STAKEHOLDER RELATIONSHIP | ||
1. Does the GOCC disclose a policy that: | ||
1.a Stipulates the existence and scope of its effort to address customer's welfare? | Yes.
|
Revised Manual on Corporate Governance, Section 30
Certificate of Compliance with the Revised Manual on Corporate Governance |
1.b Elaborates its efforts to interact with the communities in which they operate? | Yes. Communication Policy with stakeholders under the Revised Manual on Corporate Governance is anchored on three (3) key points: a) Transparency; b) Participatory; and c) Developmental.SHFC has communication activities such as corporate press release, investor communications, meetings, speaking engagements, public information materials, and media initiatives, utilized for the corporation’s information and other publicity needs. |
Revised Manual on Corporate Governance, Section 30
Certificate of Compliance with the Revised Manual on Corporate Governance |
1.c Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development? | Yes. The Corporate Social Responsibility Statement of SHFC recognizes the detrimental effects of climate change and the dire need to protect and preserve our environment.In response thereto, and in line with the State policy to protect and advance the right of the people to a balanced and healthful ecology in accord with the rhythm and harmony of nature, SHFC shall:
These can be found in the CSR Statement as declared in the Revised Manual on Corporate Governance |
Revised Manual on Corporate Governance |
2. Does the GOCC disclose the activities that it has undertaken to implement the above-mentioned policies? | ||
2.a Customer health and safety | Yes. SHFC ensures that it addresses the customers’ health and safety through the following mandate, programs, policies, and projects:
|
COVID-related announcements and digital payment channels
Construction Manual: Construction Safety & Health (page 52/53) |
2.b Interaction with the communities | Yes. SHFC dedicate time and effort to interact with the communities through the following activities:
|
Bagong Sibol Housing Project Groundbreaking Ceremony
Ceremonial Turnover of Gloriaville HOAI SHFC, LGU Lavezares partner for socialized housing project for 1,600 families |
2.c Environmentally-friendly value chain | Yes. In recognition of the importance of climate change and disaster risk reduction in creating sustainable communities, SHFC has integrated Climate Change Adaptation, Mitigation, and Disaster Risk Reduction (CCAM-DRR) activities in its program implementation.Community pantries strengthens sense of neighborhood in Bisktekville |
Social Housing Finance Corporation Accomplishments for the period July 2016 to February 2021 (Page 6) Building Climate and Disaster Resilient Shelter Program for the Poor
Community pantries strengthens sense of neighborhood in Bisktekville |
3. Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section? | Yes. SHFC’s Corporate Social Responsibility Statement can be accessed by clicking the Transparency Seal > CSR Statement and Policies. |
SHFC's CSR Statement |
4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights. Does the GOCC provide contact details via the company's website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights? | Yes. SHFC’s stakeholders can contact the Corporation, give their comments, suggestions, and file complaints by:
|
SHFC's Citizen's Charter |
5. Performance-enhancing mechanisms for employee participation should be permitted to develop. | ||
5.a Does the GOCC explicitly mention the health, safety and welfare policy for its employees? | Yes. The Health and Safety Policy is currently under review. In the interim, HRDD and Health and Safety Committee have issued health and safety guidelines as deemed necessary.Through its HRD Department, Official Advisories and Memoranda were issued related to health and safety of its employees especially during this pandemic:
|
Memorandum on SHFC Protocols on Contact Tracing, Home Quarantining and Swab/RT-PCR Testing;
Memorandum on Work Arrangement for the period March 28-April 4, 2021; Memorandum on Work Arrangement pursuant to Malacanang Memorandum Circular; |
5.b Does the GOCC publish data relating to health, safety and welfare of its employees? | Yes. SHFC through its HRD Department has issued Official Advisories, Memoranda, Special Orders, and Health Monitoring Survey Forms, related to health and safety of its employees. |
Memorandum on SHFC Protocols on Contact Tracing, Home Quarantining and Swab/RT-PCR Testing;
Memorandum on Work Arrangement pursuant to Malacanang Memorandum Circular; |
5.c Does the GOCC have training and development programmes for its employees? | Yes. SHFC has an approved 2021 Training Development Plan (TDP). |
2022 Training Development Plan |
5.d Does the GOCC publish data on training and development programms for its employees? | Yes. In all trainings / webinars conducted, HRDD has issued Special Orders, Memoranda, and Advisories (posted in official Group Chats), sent emails, and announced via company intranet to fully inform employees/participants of the upcoming learning and development activities and other pertinent details. |
SHFCs Official Advisories for Internal Webinars for CY 2021 |
6. Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this. | ||
6.a Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior? | Yes. The Board of Directors approved the Whistleblowing Policy last 10 December 2020 which provides for the procedures on the handling of complaints. The Board likewise approved the jurisdiction on other administrative cases. Pursuant to the board approval, the Revised Rules of Procedure on Disciplinary and Administrative and Administrative cases was issued in 24 March 2021. |
Board Resolution No. 908, S. 2020 - Approval of SHFC's Whistleblowing Policy and Jurisdiction
Revised Rules of Procedure on Disciplinary and Administrative Cases |
6.b Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation? | Yes. The procedures are laid down in the Whistleblowing Policy. |
Board Resolution No. 908, S. 2020 - Approval of SHFC's Whistleblowing Policy and Jurisdiction |
CORPORATE GOVERNANCE SCORECARD REPORT A | |
Name of GOCC: | SOCIAL HOUSING FINANCE CORPORATION |
Sector: | GOVERNMENT FINANCIAL INSTITUTION |
Date submitted: | 01 April, 2023 |
Year being assessed: | 2022 |
QUESTION | ANSWER/COMPLIANCE | SUPPORTING DOCUMENTS |
---|---|---|
II. DISCLOSURE AND TRANSPARENCY | ||
7. Does the GOCC's website disclose the following items: | ||
7.a Corporate objectives | Yes. SHFC’s mandate is that by 2023, SHFC shall have provided 530,000 organized homeless and low- income families with Flexible, Affordable, Innovative, and Responsive (FAIR) shelter solutions to their housing needs.Further, the corporate targets and objectives can be found in the letter from GCG regarding the Transmittal of 2022 Performance Scorecard |
Transmittal of 2022 Performance Scorecard |
7.b Financial performance indicators | Yes. SHFC’s financial performance indicators can be verified in the letter from GCG regarding the Transmittal of 2022 Performance Scorecard |
Transmittal of 2022 Performance Scorecard |
7.c Non-financial performance indicators | Yes.
|
Rationale of the 2022 Performance Scorecard Targets |
7.d Details of whistle-blowing policy | Yes. Yes. SHFC has procedures for complaints by employees regarding illegal and unethical behavior, including corruption. The procedure can be found in the Whistleblowing Policy. |
Board Resolution No. 908, S. 2020 BR SC 908 S. 2021 (APPROVAL OF SHFC'S WHISTLEBLOWING POLICY AND JURISDICTION)
Revised Rules of Procedure on Disciplinary and Administrative Cases Amended Rules of Procedure |
7.e Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners | Yes. The profiles of the ex-officio, their alternates and appointive directors are provided in the website |
Profiles of Directors |
7.f Training and/or continuing education programme attended by each director/commissioner | No.
SHFC was not able to provide any training to its Directors due to the pandemic. |
|
9. Does the GOCC's website contain a statement confirming the company's full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each such issue? | Yes.
Further, SHFC website contains sections on Transparency Seal, Whistleblowing Policy, Freedom of Information, etc. The state of SHFC's Corporate Governance could be inferred from these sections, which are likewise in compliance with the GCG's instructions on corporate governance. |
CORPORATE GOVERNANCE SCORECARD REPORT B | |
Name of GOCC: | SOCIAL HOUSING FINANCE CORPORATION |
Sector: | GOVERNMENT FINANCIAL INSTITUTION |
Date submitted: | 01 October, 2023 |
Year being assessed: | 2022 |
QUESTION | ANSWER/COMPLIANCE | SUPPORTING DOCUMENTS |
---|---|---|
II. DISCLOSURE AND TRANSPARENCY | ||
8. Are the annual reports downloadable from the GOCC's website? | Yes. SHFC uploads its Annual Report and it is readily accessible and downloadable by the public. Further, SHFC’s Accomplishment Report may be found in the Transparency Seal page of SHFC’s official website. |
SHFC Transparency Seal Page |
10.a Are the audited annual financial report/statement uploaded on the website within 60 days upon receipt from COA? | Yes. The Annual Audit Report was received on 28 April 2023 and was published online. |
2022 COA Audit Report SHFC |
10.b Is the annual report released within 90 days from release of audited financial report? | Yes.
SHFC uploads its Annual Report and it is readily accessible and downloadable by the public. Further, SHFC’s Accomplishment Report may be found in the Transparency Seal page of SHFC’s official website. |
SHFC Transparency Seal Page |
10.c Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or the relevant officers of the company? | Yes. The annual financial statements/reports of SHFC are affirmed by its directors, management and officers of the company. SHFC’s Statement of Management’s Responsibility for Financial Statements can be found in the 2022 Audited Financial ReportPage 18 | Statement of Management's Responsibility for Financial Statements |
2022 COA Audit Report SHFC |
CORPORATE GOVERNANCE SCORECARD REPORT A | |
Name of GOCC: | SOCIAL HOUSING FINANCE CORPORATION |
Sector: | GOVERNMENT FINANCIAL INSTITUTION |
Date submitted: | 01 April, 2023 |
Year being assessed: | 2022 |
QUESTION | ANSWER/COMPLIANCE | SUPPORTING DOCUMENTS |
---|---|---|
III. BOARD RESPONSIBILITY | ||
11.a Has the Board of Directors reviewed the vision and mission/ strategy in the last financial year? | Yes. The Board discussed the Corporate Performance Scorecard for FY 2022 including the Mandate and the Corporate Strategies during the 04-2022 Board Meeting last 14 March 2022.The Management reiterated the Mandate and the Corporate Strategies during the 06-2022 Board Meeting last 06 May 2022. |
Minutes of the 04-2022 Board Meeting |
11.b Does the Board of Directors monitor/oversee the implementation of the corporate strategy? | Yes.
The Board of Directors assessed the Corporate Performance for FY 2022 and commended the Management for the positive financial performance resulting in a net income. |
Minutes of the 04-2022 Board Meeting |
12. Did the GOCC achieve 90% in the PES? | The GCG is yet to release the rating for the 2022 Performance Target. | |
13.a Are the details of the code of ethics or conduct disclosed? | Yes. SHFC issued its Revised Rules of Procedure on Disciplinary and Administrative Cases on 24 March 2021. |
SHFC Revised Rules of Procedure on Disciplinary and Administrative Cases |
13.b Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code? | Yes. SHFC issued its Revised Rules of Procedure on Disciplinary and Administrative Cases on 24 March 2021. |
SHFC Revised Rules of Procedure on Disciplinary and Administrative Cases |
13.c Does the company disclose how it implements and monitors compliance with the code of ethics or conduct? | Yes. SHFC issued its Revised Rules of Procedure on Disciplinary and Administrative Cases on 24 March 2021. |
SHFC Revised Rules of Procedure on Disciplinary and Administrative Cases |
14. Does the Board appoint a Nomination Compensation / Remuneration Committee? | Yes. In CY2020, the Board merged different Committees for efficiency. One of the committees is the Governance, Policy and Nomination Committee (GPNCom) which includes the Nomination Compensation/ Remuneration Committee provided in the GCG Code of Corporate Governance. This was adopted at the start of CY2021 |
Secretary’s Certificate on Board Resolution No. 968, Series of 2022 |
15. Did the Nomination Compensation/Remuneration Committee meet at least twice during the year? | Yes. The GPNCom had nine (19) meetings in CY2022 |
Attendance of Directors in the Committee Meetings for CY2022 |
16. If yes, is the report of the Nomination Compensation/Remuneration Committee publicly disclosed? | Yes. The report of the Nomination Committee is publicly disclosed. |
GPNCom Accomplishment Report for CY2022 |
17. Does the Board appoint an Audit Committee? | Yes. The Board likewise merged the functions of the Audit and Risk Management Committees (ARCom) into one committee at the start of the CY2020 for efficiency. This was adopted at the start of CY2021 |
Secretary’s Certificate on Board Resolution No. 968, Series of 2022 |
18. If yes, is the report of the Audit Committee publicly disclosed? | Yes. The report of the Audit and Risk Management Committee is publicly disclosed. |
Audit Committee Accomplishment Report for CY2022 |
19. Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)? | Yes. The Chairman of the Audit and Risk Management Committee is Director Ryan S. Lita, who is the alternate of the Secretary of the DBM to the SHFC Board.Undersecretary Bayani H. Agabin is also a member of the ARCom. Usec. Agabin is from the Department of Finance. |
Profiles of Directors |
20. Did the Audit Committee meet at least four times during the year? | No.
The Audit Committee met twice (2) in CY 2022 |
Attendance of Directors in the Committee Meetings for CY2022 |
21. Does the Board appoint a Risk Management Committee? | Yes. The Board approved the separation of the functions of the Audit and Risk Management Committees (ARCom). The SHFC has an independent Risk Management Committee. This was adopted at the start of CY 2022. |
Secretary’s Certificate on Board Resolution No. 968, Series of 2022 |
22. If yes, is the report on Risk Management Committee publicly disclosed? | No.
There was no Risk Management Committee Report. The Risk Management Committee did not conduct any meetings due to change in the administration and management. |
|
23. Does at least one member of the Risk Management Committee have a background in finance and investments? | Yes. Undersecretary Bayani H. Agabin is a member of the ARCom. Usec. Agabin is from the Department of Finance (DOF). |
Profiles of Directors |
24.a Are the Board of Directors meetings scheduled at the beginning of the year? (end of Q1) | Yes. The Board Meetings are scheduled at the beginning of the year and approved by the Board. |
Secretary’s Certificate on Board Resolution No. 968, Series of 2022 |
24.b Does the Board of Directors meet at least monthly? | Yes. The Board had fourteen (14) Board Meetings in CY2021. Some meetings supposedly scheduled for the months of July and September were moved to an earlier or succeeding month due to the schedule of meetings of the directors |
List of Board Meeting Attendance in CY2022 |
24.c Did the Board of Directors meet on at least 75% on their scheduled meetings? | Yes. The proposed number of Board Meetings is twelve (12) at the start of the year. The actual Board Meetings conducted in CY 2020 are fourteen (14), therefore, 117% of the scheduled meetings. |
List of Board Meeting Attendance in CY2022 |
24.d Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year? | Not all directors attended 90% of the meetings. | List of Board Meeting Attendance in CY2022 |
24.e Did the Board of Directors meet separately at least once during the year without the President/CEO present? | Yes.
The President/CEO is always present in all of the Board of Directors meeting. |
List of Board Meeting Attendance in CY2022 |
25.a Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? | Yes. In 2021, the Board directed the Management to submit the materials for the Board & Committee meetings as follows: 1. Committee Meeting: 3 working days in advance 2. Board Meeting: 5 working days in advance |
Minutes of the 01-2021 Board Meeting |
25.b Is the Board Secretary trained in legal, accountancy or company secretarial practices? | Yes. The Board Secretary is a lawyer. |
Profile of Atty. Karoline J. Abello-Tordecilla |
26.a Does the company have a separate internal audit function? | Yes. SHFC has a separate internal audit function. The SHFC Table of Organization proves the existence of the Internal Audit Department (IAD). It is directly reporting to the Board or the Audit Committee. It is composed of four (4) plantilla positions. To date, IAD has two (2) additional staff members that are agency-hired. |
Internal Audit Department Organizational Structure - 2010 Organizational Structure
Organizational Chart as of December 12, 2017, Approved per BR No. 620, s. 2017 |
26.b Does the appointment and removal of the internal auditor require the recommendation of the Audit Committee? | Yes. The revised By-Laws of the Corporation provides that:Section 7. Term of Office. – The President/Chief Executive Officer shall have a term of one (1) year and until his successor is duly elected and qualified.The following Officers may be removed from office by the majority vote of the members of the Board:
The endorsement of the removal of internal auditor head will be endorsed by the Audit & Risk Management Committee. |
Minutes of the 07-2020 Board Meeting |
27.a Does the company disclose the internal control procedures/risk management systems it has in place? | No disclosure | |
27.b Does the Annual Report disclose that the board of directors/commissioners has conducted a review of the company's material controls (including operational, financial and compliance controls) and risk management systems? | No disclosure, 2021 Annual Report is being finalized | |
27c Does the company disclose how key risks are managed? | No disclosure | |
27.d Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC's internal controls/risk management systems? | No disclosure, 2022 Annual Report is being finalized. | |
28. Do different persons assume the roles of Chairman and CEO? | Yes.
The Chairman of the Board is the Secretary Jose Rizalina L. Acuzar of the DHSUD, while the CEO/President is Mr. Federico A. Laxa. |
Director’s Profile |
29.a Does the GOCC have orientation programs for new Directors? | Yes. The Office of the Board Secretary conducts a brief orientation on the programs of SHFC for the new directors |
|
29.b Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programs? | Yes. Trainings and Seminars of the Directors is part of the Office of the Board Secretary Budget |
Office of the Board Secretary Procurement Plan for 2022 |
29.c Did all Appointive Directors attend at least 1 training for the calendar year? | No.
The Directors were not able to attend any training. |
|
30.a Is an annual performance assessment conducted of the Board of Directors? | The performance of the SHFC’s Board is assessed annually by the GCG pursuant to and in accordance with the Memorandum Circular No. 2014-03. | |
30.bDoes the GOCC disclose the process followed in conducting the Board assessment? | The performance of the SHFC’s Board is assessed annually by the GCG pursuant to and in accordance with the Memorandum Circular No. 2014-03. | |
30.c Does the GOCC disclose the criteria used in the Board assessment? | The performance of the SHFC’s Board is assessed annually by the GCG pursuant to and in accordance with the Memorandum Circular No. 2014-03. | |
31. Is an annual performance assessment conducted of the Board of Directors Committees? | The performance of the SHFC’s Board is assessed annually by the GCG pursuant to and in accordance with the Memorandum Circular No. 2014-03. |
CORPORATE GOVERNANCE SCORECARD REPORT B | |
Name of GOCC: | SOCIAL HOUSING FINANCE CORPORATION |
Sector: | GOVERNMENT FINANCIAL INSTITUTION |
Date submitted: | 01 October, 2023 |
Year being assessed: | 2022 |
QUESTION | ANSWER/COMPLIANCE | SUPPORTING DOCUMENTS |
---|---|---|
III. BOARD RESPONSIBILITY | ||
12. Did the GOCC achieve 90% in the PES? | No. The SHFC obtained an overall score of 50.55% |
Validation Result of SHFC 2022 Performance Scorecard |
CORPORATE GOVERNANCE SCORECARD REPORT A | |
Name of GOCC: | SOCIAL HOUSING FINANCE CORPORATION |
Sector: | GOVERNMENT FINANCIAL INSTITUTION |
Date submitted: | 1 October, 2023 |
Year being assessed: | 2022 |
QUESTION | ANSWER/COMPLIANCE | SUPPORTING DOCUMENTS |
IV. BONUS | ||
1. Stakeholder Relationship | ||
Does the GOCC practice Global Reporting Index (GRI) on its annual reports? | No.
SHFC has not adopted the integrated reporting based on GRI framework for disclosure. |
|
2. Timely release of annual financial report | ||
Is the audited annual financial report/statement released within 30 days upon receipt from COA? | Yes.
The Annual Audit Report was received on 28 April 2023 and was published online. |
2022 COA Audit Report SHFC |
V. PENALTY | ||
Responsibilities of the Board | ||
Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs? | No appointive directors hold more than 5 positions in other GOCCs | Profiles of Directors |
Is there non-compliance with Good Governance Conditions? | No |